MentionFlow AI
Open app
DocsFeature guides

Batch actions and search

Work a long prompt list like a spreadsheet. Search and filter down to a set, select it, change every prompt at once, and show or hide columns.

Once you track more than a screenful of questions, editing them one at a time gets old fast. Batch actions let you work the list like a spreadsheet. Filter down to the exact set you want, select it, then change every prompt at once. Retag a campaign, file a batch into a topic, or archive a set to free plan slots. These are the power tools on the Prompts table.

What it does

The prompt table lets you select many prompts at once. You then act on the whole selection in one click: add the set to a topic (or clear its topics), add or remove tags, set a location, pause, resume, archive, or restore. To narrow the list first, search it by prompt text or tag, or filter by several tags at once. You can also show or hide columns, so the table carries only what you care about.

Who it's for

  • Agencies and larger teams organising hundreds of prompts across topics, tags, and stages.
  • Anyone cleaning up: retagging a campaign, archiving a batch to free plan slots, or filing a set of prompts into a topic.

Try it: select and act in bulk

  1. Open Prompts on a live workspace. Selection and bulk actions are hidden in the demo, and need editor access.
  2. Tick the checkbox on any row. The header checkbox selects every prompt matching your current filter. Hold Shift and click a second checkbox to select the range between them.
  3. A toolbar appears showing "N selected". On a partial selection, a "Select all N in this filter" button picks up every matching prompt.
  4. Pick an action from the toolbar:
    • Topics: add the selection to a topic. This is additive, so the prompts keep any topics they already hold. Clear topics removes every membership at once. A prompt can belong to several topics. See Prompts.
    • Tags: Add tags… or Remove tags…, typing a comma-separated list.
    • Location: set a per-prompt location, or Auto (project markets).
    • Pause, Resume, or Archive the selection. In the archived view the action is Restore.
  5. Read the result line. Actions never fail silently. You see, for example, "14 archived, 2 failed:" with the reason. Prompts that worked leave the selection. Ones that failed stay selected so you can retry. Use Clear to drop the selection.
Note

The selection follows your filter. Change a filter or the search box so a selected prompt no longer shows, and it drops out of the selection. The toolbar tells you how many were removed. Archiving frees a plan slot. Restoring re-checks the batch against your quota. See Plans and quotas.

Try it: search and filter

  1. Type in the "Search prompts & tags…" box at the top of the list. It matches your text against both prompt wording and tags, and updates as you type. Press Escape or the clear button to reset it. In the archived view, search matches prompt text only.
  2. Click one or more tag chips under Tags to filter by tag. Pick two or more and a Match toggle appears: All tags keeps only prompts carrying every selected tag, Any tag keeps prompts carrying at least one. The default is All tags. If you have set up tag groups, each grouped tag carries its group's colour as a small dot, on the row and in this filter. The tag menu is organised by group, so a family of related tags stays together.
  3. Combine search, tags, stage, category, intent, and topic freely. Every filter is part of the page URL, so any view you build is a shareable link.

Try it: choose your columns

  1. Click the columns button. Its tooltip reads "Show / hide columns".
  2. Toggle any of Type, Location, Volume, Sentiment, Mentions, Engines, Visibility, Avg position, Change, Tags, and Topics. The prompt text, checkbox, and row-actions stay fixed.
  3. Use Reset to default to show every column again.

Your column choice is remembered in your browser. It is a personal, per-device preference, not a workspace setting, so it does not change what your teammates see.

How it's computed

  • Batch size and quota. One batch is capped at 1,000 prompts. Pause, resume, and archive are quota-neutral. Restore re-checks your plan limit inside a locked transaction, so a bulk restore can never push you over your quota.
  • Which actions exist. There is no bulk "set stage". Adding a topic never removes the ones a prompt already holds. Only Clear topics does. Resume is the paused-to-active path. Restore is the archived-to-active path.
  • Search and tag matching. Search is a case-insensitive "contains" over prompt text and tags. Tag filtering supports AND ("all") and OR ("any"), defaulting to AND. Both live in the URL.
  • Columns. The table remembers which columns you hide, so any column added in a future release starts visible. Preferences live in your browser only. The app has no server-side store for UI preferences. Column order is fixed. Only visibility is adjustable.
  • Auto-tag honesty. Some tags are applied automatically at creation, for example the shopping-intent and branded tags. There is deliberately no backfill, so prompts created before the auto-labeler shipped are not tagged. Filtering on an auto-tag can therefore undercount. The filter chip's tooltip says so.

Limits

  • Live workspaces only, and editor rights required. View-only members and the demo see no selection or bulk toolbar.
  • A prompt pushed over the per-prompt tag limit fails for that row only, with the reason shown.

Related